Capital Projects Committee- Municipal Water
Meeting Minutes
Monday, March 21, 2016
Location: Timothy Smith Room
Present: Sheila Vanderhoef, Town Administrator; John Knight, Selectman; Fred Guidi, Finance Committee; Neil Andres, DPW Superintendent; Patrick O’Connell, Bud Mirkin and Martin McDonald.
The meeting was called to order by Sheila Vanderhoef at 9:01 A.M.
Meeting Minutes: The meeting minutes were approved by all with exception of name spellings, which will be corrected.
Project Updates: Work will pick up again in the next 3-4 weeks. The quality of some of the road repair patches will be marked and repaired properly. Contract 7 has been awarded; most easements on this contract are on properties with Land Court Certificates, which are more expensive for the registry to process. Contract 8 will be going out in roughly two weeks. The RFP on meters has gone out. The Board of Selectmen have been working with Orleans regarding the interconnect at Bridge Road and Smith Lane.
The town continues to wait on the license needed from Eversource to lay piping under a piece of rail trail, which is critical to water supply. At this point the contractor may charge for delays, and Ms. Vanderhoef is considering a letter to seek Sarah Peake’s assistance in getting the license moving forward to avoid further increased expenses.
OPM Interview Discussion: Ms. Vanderhoef summarized the OPM process going forward. Potential OPMs will be re-interviewed to get a better sense of projected cost, and those chosen will be recommended to the Board of Selectmen, who will make final decisions including start date and length of contract. The principal OPM will be required to personally attend all CPC Water and job meetings, and Board of Selectmen meetings when water is on the agenda.
Daniel Pallotta of P3 arrived for his second interview. A brief discussion ensued regarding the depth and scope of work P3 would handle, which covered cash flow analysis, review of work for completeness, number accuracy, site visits and general checks and balances. All roles combined are estimated to total about 45 hours monthly, and would require very detailed narratives of the work being billed.
The next meeting will be held on Monday, March 28, 2016 at 9:00 a.m.
Adjournment:
Sheila Vanderhoef made a motion at 10:10 A.M. to adjourn to Executive Session not to return to the regular session.
John Knight seconded the motion at 10:10 A.M.
Respectfully Submitted,
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Jessica Burt
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